CONSTITUTION: Estates Softball Little League__________________
League ID Number: 131886
ESTATES SOFTBALL LITTLE LEAGUE CONSTITUTION
ARTICLE I – NAME
This organization shall be known as the Estates Softball Little League, hereinafter referred to as “Local League.”
ARTICLE II – OBJECTIVE
__________________________________________SECTION 1_____________________________________
The objective of the Local League shall be to implant firmly in the children of the community the ideals of good
sportsmanship, honesty, loyalty, courage and respect for authority, so that they may be well adjusted, stronger and happier children
and will grow to be good, decent, healthy and trustworthy citizens.
__________________________________________SECTION 2_____________________________________
Too achieve this objective, the Local League will provide a supervised program under the Rules and Regulations of Little
League Baseball/Softball, Incorporated. All Directors, Officers and Members shall bear in mind that the attainment of exceptional
athletic skill or the winning of games is secondary, and the molding of future citizens is of prime importance. In accordance with
Section 501-(c)-(3) of the Federal Internal Revenue Code, the Local League shall operate exclusively as a non-profit educational
organization providing a supervised program of competitive baseball and softball games. No part of the net earnings shall inure to the
benefit of any private shareholder or individual; no substantial part of the activities of which is carrying on propaganda, or otherwise
attempting to influence legislation, and which does not participate in or intervene in any political campaign on behalf of any candidate
for public office.
ARTICLE III – MEMBERSHIP
___________________________________________SECTION 1____________________________________
Eligibility – Any person sincerely interested in active participation to further the objective of this Local League may apply to
become a Member.
___________________________________________SECTION 2____________________________________
Classes – There shall be the following classes of Members:
(a) Player Members – Any player candidate meeting the requirements of Little League Regulation IV shall be eligible to
compete for participation. Player members shall have no rights, duties or obligations in the management or in the
property of the Local League.
(b) Regular Members – Any adult person actively interested in furthering the objectives of the Local League may become a
Regular Member upon election. The Secretary shall maintain the roll of membership to qualify voting members.
Estates Softball Little League Page 1
Only Regular Members in good standing are eligible to vote at General Membership Meetings. All Officers, Board
Members, Committee Members, Managers, Coaches, Volunteer Umpires, and other elected or appointed officials must
be active Regular Members in good standing.
Note: Regular Members of the league automatically include all current Managers, Coaches, Volunteer Umpires, Board
Members, Officers of the Board, and any other person who is recognized by the Board as a volunteer in the Local
League, including the following volunteers titles listed below:
Recommended Positions: Team Parent, Equipment Manager, Coaching Coordinator, Sponsorship/Fundraising Manager,
Information Officer, Concession Manager, Umpire-In-Chief, etc….
Honorary Members – Any person may be elected as Honorary Member by the unanimous vote of all Directors present
at any duty held meeting of the Board of Directors but shall have no rights, duties or obligations in the management or in
the property of the Local League.
(c) As used hereinafter, the word “Member” shall mean a Regular Member unless otherwise stated.
_________________________________________SECTION 3______________________________________
Other Affiliations:
(a) Members, whether Regular or Player, shall not be required to be affiliated with another organization or group to qualify
as members of the Local League.
(b) Regular Members are permitted to be actively engaged in the promotion and/or operation of any other baseball/softball
program so long as it does not interfere with the operations of the Local League.
_________________________________________SECTION 4______________________________________
Suspension or Termination: Membership may be terminated by resignation or action of the Board of Directors as follows:
(a) The Board of Directors, by two-thirds vote of those present at any duty constituted Board meeting, shall have the
authority to discipline or suspend or terminate the membership of any Member of any class, including managers and
coaches, when the conduct of such person is considered detrimental to the best interests of the Local League and/or Little
League Baseball, Incorporated. The Member involved shall be notified of such meeting, informed of the general nature
of the charges and given an opportunity to appear at the meeting to answer such charges. Regular Members are also
required to attend any/all constituted Board meetings. Regular Members may also have membership terminated if zero
attendance is met for three consecutive constituted Board meetings.
(b) The Board of Directors shall, in case of a Player Member, give notice to the manager of the team for which the player is
a Player Member. Said manager shall appear, in the capacity of an adviser, with the player before the Board of Directors
or a duly appointed committee of the Board of Directors. The player’s parent(s) or legal guardian(s) may also be present.
The Board of Directors shall have full power to suspend or revoke such player’s right to future participation by
two-thirds vote of those present at any duly constituted meeting (quorum is required – see Article V, Section 3 for
quorum).
ARTICLE IV – DUES FOR REGULAR MEMBERS (NOT PLAYERS)
_________________________________________SECTION 1______________________________________
There are no required dues for Regular Members. Note: Dues for Regular Members are separate from registration fees for
Player Members, which are determined annually by the Board of Directors in accordance with Regulation XIII (c).
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ARTCILE V – GENERAL MEMBERSHIP MEETINGS
_________________________________________SECTION 1______________________________________
Definition: A General Membership Meeting is any meeting of the membership of the league (including Special General
Membership Meetings, Section 7). A minimum of one per year (Annual Meeting, see Section 6) is required.
_________________________________________SECTION 2______________________________________
Notice of Meeting: Notice of each General Membership Meeting shall be delivered personally, electronically, or by mail to
each Member at the last recorded address ten (10) days, in advance of the meeting, setting forth the place, time and purpose of the
meeting.
_________________________________________SECTION 3______________________________________
Quorum: At any of the General Membership Meetings, the presence in person or representation by absentee ballot of
one-third (33.3 percent) of the members (as defined in Article III – Membership) shall be necessary to constitute a quorum. If a
quorum is not present, no business shall be conducted and meeting reschedule within fourteen (14) days.
_________________________________________SECTION 4______________________________________
Voting: Only Regular Members in good standing shall be entitled to make motions and vote at General Membership
Meetings. However, the Board of Directors may invite, admit and recognize guests for presentations or comments during General
Membership Meetings. (Those eligible to take part at meetings of the Board of Directors are described in Article VI, Section 4.)
_________________________________________SECTION 5______________________________________
Absentee Ballot: For the expressed purpose of accommodating a Regular member in good standing who cannot be in
attendance at the Annual Meeting, or any General Membership Meeting at which new Board Members will be elected, an absentee
ballot may be requested and obtained from the Secretary of the Local League. The absentee ballot shall be properly completed, signed
and returned in a sealed envelope to the Secretary prior to the date of the election. The Secretary shall present all absentee ballots to
the Election Chairman (appointed at the meeting) on the date of the meeting, prior to the voting portion of the election process.
_________________________________________SECTION 6______________________________________
Annual Meeting of the Members: The Annual Meeting of the Members of the Local League shall be held the last Friday of
the month of September at 6:00 p.m. each year for the purpose of electing new Members, electing the Board of Directors, receiving
reports, reviewing the Constitution, appointing committees, and for the transaction of such business as may properly come before the
meeting.
(a) The membership shall receive at the Annual Meeting of the Members of the Local League a report, verified by the
President and Treasurer, or by a majority of the Directors, showing:
(1) The condition of the Local League, to be presented by the President or his/her designate;
(2) A general summary of funds received and expended by the Local League for the previous fiscal year, the amount of
funds currently in possession of the Local League, and the name of the financial institution in which such funds are
maintained;
(3) The whole amount of real and personal property owned by the Local League, where located, and where and how
invested;
(4) For the fiscal year immediately preceding, the amount and nature of the property acquired, with the date of the
report and the manner of the acquisition, the amount applied, appropriated or expended, and the purposes, objects or
persons to or for which such applications, appropriations or expenditures have been made;
(5) The names of the persons who have been admitted to regular membership in the Local League during such year.
This report shall be filed with the records of the Local League and entered in the minutes of the proceedings of the
Annual Meeting. A copy of such report shall be forwarded to Little League International.
(b) At the Annual Meeting, the Members shall determine the number of Directors to be elected for the ensuing fiscal year
and shall elect such number of Directors. The number of Directors elected shall be not less than seven (7).
(c) After the Board of Directors is elected, the Board shall meet to elect the officers. After the election, the Board of
Directors shall assume the performances of its duties on October 1
st
. The Board’s term of office shall continue until its
successors are elected and qualified under this section.
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(d) The Officers of the Board of Directors shall include, at minimum, the President, one or more Vice Presidents, Treasurer,
Secretary, one or more Player Agents, a Safety Officer and a Coaching Coordinator per Regulation I (b).
________________________________________SECTION 7_______________________________________
Special General Membership Meetings – Special General Membership Meetings of the Members may be called by the
Board of Directors or by the Secretary or President at their discretion. Upon the written request of a minimum of five (5) members, the
President or Secretary shall call a Special General Membership Meeting to consider the subject specified in the request. No business
other than that specified in the notice of the meeting shall be transacted at any Special General Membership Meeting. Such Special
General Membership Meeting shall be scheduled to take place not less than ten (10) days after the request is received by the President
or Secretary.
________________________________________SECTION 8_______________________________________
Rules of Order for General Membership Meetings and Regular Meetings of the Board of Directors – Robert’s Rules of
Order shall govern the proceedings of General Membership meetings, and all regular meetings of the Board of Directors, except where
same conflicts with this Constitution of the Local League.
ARTICLE VI – BOARD OF DIRECTORS
________________________________________SECTION 1_______________________________________
Authority: The management of the property and affairs of the Local League shall be vested in the Board of Directors.
________________________________________SECTION 2_______________________________________
Increase in number: The number of Board of Directors so fixed at the Annual Meeting may be increased at any General
Membership Meeting or Special Meeting of the Members. If the number is increased, the additional Directors may be elected at the
meeting at which the increase is voted, or at any subsequent General Membership Meeting. All elections of additional Directors shall
be by majority vote of all Regular Members present or represented by a properly executed and signed absentee ballot filed with the
Secretary prior to the election meeting.
_________________________________________SECTION 3______________________________________
Vacancies: If any vacancy occurs the Board of Directors, by death, resignation or otherwise, it may be filled by a majority
vote of the remaining Directors at any regular Board Meeting or at any Special Board Meeting called for that purpose.
_________________________________________SECTION 4______________________________________
Board Meetings, Notice and Quorum: Regular meetings of the Board of Directors shall be held immediately following the
Annual Meeting every first Friday of the month at 6:00 p.m. as determined by the Board.
(a) The President or the Secretary may, whenever they deem it advisable, or the Secretary shall at the request in writing of
the Board of Directors, issue a call for a Special Board Meeting. A minimum of three (3) Board Members are required to
request the scheduling of a Special Board Meeting. In the case of Special Board Meetings, such notice shall include the
purpose of the meeting and no matters not so stated may be acted upon at the meeting.
(b) Notice of each Board Meeting shall be given by the Secretary or President personally, electronically or by mail to each
Director at least ten (10) day(s) before the time appointed for the meeting to the last records address of each Director.
(c) One-third members of the Board of Directors shall constitute a quorum for the transaction of business. If a quorum is not
present, no business shall be conducted.
(d) Only members of the Board of Directors may take motions and vote at meetings of the Board of Directors. However, the
Board of Directors may invite, admit and recognize guests for presentations or comments only during Board meetings.
_________________________________________SECTION 5______________________________________
Duties and Powers: The Board of Directors shall have the power to appoint such standing committees as it shall determine
appropriate and to delegate such powers to them as the Board shall deem advisable and which it may properly delegate.
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The Board may adopt such rules and regulations for the conduct of its meetings and the management of the Local League as
it may deem proper, provided such rules and regulations do not conflict with this Constitution.
The Board shall have the power by a two-thirds vote of those present at any regular Board or Special Board meeting to
discipline, suspend or remove any Director or Officer or Committee Member of the Local League in accordance with the procedure set
forth in Article III, Section 4 (a, b).
_________________________________________SECTION 6______________________________________
Benefits: All active Members of the Board of Directors that are in good standing shall receive a discount of 50 percent off
player registration for the spring season. The discount will apply to the year’s season pricing as determined by the Board and cannot
be applied with any additional discount (i.e. early bird discount) unless approved by the Board at any Regular or Special General
Membership meeting. The discount only applies to the Members children and/or step-children.
_________________________________________SECTION 7______________________________________
Rules of Order for Board Meetings: Robert’s Rules of Order shall govern the proceedings of all league meetings, including
Board of Director’s meetings, except where same conflicts with this Constitution of the Local League.
ARTICLE VII – DUTIES AND POWERS OF THE BOARD
_________________________________________SECTION 1______________________________________
Appointments – The Board of Directors may appoint such other officers or agents as it may deem necessary or desirable,
and may prescribe the powers and duties of each. Appointed officers or agents shall have no vote on actions taken by the Board of
Directors unless such individuals have been elected to the Board by the membership or have been elected to fill a vacancy on the
Board.
_________________________________________SECTION 2______________________________________
President – The President shall:
(a) Conduct the affairs of the Local League and execute the policies established by the Board of Directors.
(b) Present a report of the condition of the Local League at the Annual Meeting.
(c) Communicate to the Board of Directors such matters as deemed appropriate, and make such suggestions as may tend to
promote the welfare of the Local League.
(d) Be responsible for the conduct of the Local League in strict conformity to the policies, principles, Rules and Regulations
of Little League Baseball, Incorporated, as agreed to under the conditions of charter issued to the Local League by that
organization.
(e) Designate in writing other officers, if necessary, to have power to make and execute for/and in the name of the Local
League such contracts and leases they may receive and which have had prior approval of the Board.
(f) Attend all scheduled District Administration meetings and/or other meetings related to the operations of the Local
League.
(g) Investigate complaints, irregularities, and conditions detrimental to the Local League and report thereon to the Board or
Executive Committee as circumstances warrant.
(h) Prepare and submit an annual budget to the Board of Directors and be responsible for the proper execution thereof.
(i) With the assistance of the Player Agent, examine the application and support of proof-age documents of every player
candidate and certify residence or school enrollment, and age eligibility before the player may be accepted for tryouts
and selection.
(j) Complete the required background checks per Little League Regulation I (b) and I (c) 8 & 9; or delegate this
responsibility to the league’s Safety Officer, or other designated Board member.
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________________________________________SECTION 3_______________________________________
Vice President – The Vice President shall:
(a) Perform the duties of the President in the absence or disability of the President, provided he or she is authorized by the
President or Board so to act. When so acting, the Vice President shall have all the powers of that office.
(b) Perform such duties as from time to time may be assigned by the Board of Directors or by the President.
________________________________________SECTION 4_______________________________________
Secretary – The Secretary shall:
(a) Be responsible for recording the activities of the Local League and maintain appropriate files, mailing lists and necessary
records.
(b) Perform such duties as are herein specifically set forth, in addition to such other duties as are customarily incident to the
office of Secretary or as may be assigned by the Board of Directors.
(c) Maintain a list of Regular, Sustaining and Honorary Members, Directors and committee members and give notice of all
meetings of the Local League, the Board of Directors and Committees.
(d) Keep the minutes of the meetings of the Members, the Board of Directors and the Executive Committee, and cause them
to be recorded in a book kept for that purpose.
(e) Conduct all correspondence not otherwise specifically delegated in connection with said meeting and shall be
responsible for carrying out all orders, votes and resolutions not otherwise committed.
(f) Notify Members, Directors, Officers, and committee members of their election or appointment.
________________________________________SECTION 5_______________________________________
Treasurer – The Treasurer shall:
(a) Perform such duties as are herein set forth and such other duties as are customarily incident to the Office of Treasurer or
may be assigned by the Board of Directors.
(b) Receive all monies and securities, and deposit same in a depository approved by the Board of Directors.
(c) Keep records for the receipt and disbursement of all moneys and securities of the Local League, including the Auxiliary,
approve all payments from the allotted funds and draw checks therefore in agreement with policies established in
advance such actions by the Board of Directors. All disbursements by check must have dual signatures.
(d) Prepare an annual budget, under the direction of the President, for submission to the Board of Directors as the Annual
Meeting.
(e) Prepare an annual financial report, under the direction of the President, for submission to the Membership and Board of
Directors at the Annual Meeting, and to the Little League International.
________________________________________SECTION 6_______________________________________
Player Agent – The Player Agent shall:
(a) Record all player transactions and maintain an accurate and up-to-date record thereof.
(b) Receive and review applications for player candidates and assist the President in verifying residence or school
enrollment and age eligibility.
(c) Conduct try-outs, the player draft and all other player transaction or selection meetings.
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(d) Prepare the Player Agent’s list for the President’s signature and submission to Little League International, team rosters,
including players claimed, and the tournament team eligibility affidavit. Notify Little League International of any
subsequent player replacements or trades.
________________________________________SECTION 7 ______________________________________
Safety Officer – The Safety Officer shall:
(a) Be responsible to create awareness, through education and information, of the opportunities to provide a safer
environment for children and all participants of Little League.
(b) Develop and implement a plan for increasing safety of activities, equipment and facilities through education, compliance
and reporting.
Note: In order to implement a safety plan using education, compliance and reporting, the following suggestions may be
utilized by the Safety Officer:
(1) Education – Should facilitate meetings and distribute information among participants including players,
managers, coaches, umpires, league officials, parents, guardians, and other volunteers.
(2) Compliance – Should promote safety compliance leadership by increasing awareness of the safety opportunities
that arise from these responsibilities.
(3) Reporting – Define a process to assure that incidents are recorded, information is sent to league/district and
national offices, and follow-up information on medical and other data is forwarded as available.
(4) Background Checks – If the League President so designates, the Safety Officer will complete the required
background checks per Little League Regulation I (b) and I (c) 8 & 9.
________________________________________SECTION 8_______________________________________
Coaching Coordinator – The Coaching Coordinator shall:
(a) Represent coaches/managers in league;
(b) Present coach/manager training budget to the board;
(c) Gain the support and funds necessary to implement a league-wide training program;
(d) Order and distribute training materials to players, coaches and manager;
(e) Coordinate mini-clinics as necessary to improve proper coaching skills;
(f) Serve as the contact person for Little League International.
________________________________________SECTION 9_______________________________________
League Information Officer – The League Information Officer shall:
(a) Set up and manage the league’s official website (https://tshq.bluesombrero.com/estatessoftballlittleleague)– a site authorized by
Little League International);
(b) Set up online registration and ensure player, manager, and coach data is uploaded to the Little League Data Center;
(c) Assign online administrative rights to other local volunteers;
(d) Encourage creation of team web sites to managers, coaches, and parents;
(e) Ensure that league news and scores are updated online on a regular basis;
(f) Collect, post, and distribute important information on league activities including direct dissemination of fund-raising and
sponsor activities, the district, the public, league members, and the media;
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(g) Serves as primary contact person for Little League regarding optimizing use of the Internet for league administration and
for distributing information to league members and to Little League Baseball, Incorporated.
________________________________________SECTION 10______________________________________
Marketing/Public Relations Manager – The Marketing/Public Relations Manager shall:
(a) Oversee new player recruitment efforts;
(b) Develop and maintain a league marketing plan focused on player recruitment and retention;
(c) Oversee efforts to market new divisions of play and initiatives offered by the league;
(d) Work with local media to promote the interests of Little League;
(e) Coordinate efforts to make the local league visible in the community year-round.
________________________________________SECTION 11______________________________________
Sponsorship/Fundraising Manager – The Sponsorship/Fundraising Manager shall:
(a) Solicit and secures local sponsorships to support league operations;
(b) Collect and reviews sponsorship and fundraising opportunities;
(c) Organize and implements approved league fundraising activities;
(d) Coordinate participation in fundraising activities;
(e) Maintain records of monies secured through sponsorship and fundraising initiatives;
(f) Ensure regulation and policies related to sponsorships and fundraising are followed.
________________________________________SECTION 12______________________________________
Concession Manager – The Concession Manager shall:
(a) Maintain the operation of concession facilities;
(b) Organize the purchase of concession products;
(c) Be responsible for the management of the concession sales at league events;
(d) Schedules volunteers to work the concession booth during league events;
(e) Collects ad reviews concession-related offers, including discounts and bulk-purchasing opportunities;
(f) Organize, tally, and keep records of concession sales and purchases.
_________________________________________SECTION 13_____________________________________
Umpire-In-Chief – The Umpire-In-Chief shall:
(a) Serve as coordinator of the Local League umpire program;
(b) Advise the League President on the Local League umpire program;
(c) Establish and implement an umpire training program for umpires consistent with Little League guidelines;
(d) Recommend certified umpires to League President to serve the league during the regular season;
(e) Recruit, review, and retain certified umpires;
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(f) Communicate rule changes to league certified umpires, managers, and coaches;
(g) Recommend tournament-worthy umpires to the District Umpire Consultant.
_________________________________________SECTION 14_____________________________________
Equipment Manager – The Equipment Manager shall:
(a) Maintain the operations of the equipment building;
(b) Review equipment annually for replacement;
(c) Purchase new equipment annually if necessary;
(d) Distribute team equipment to assigned Managers;
(e) Confirm the return of team equipment at end of season and contact assigned Managers when appropriate.
ARTICLE VIII – EXECUTIVE COMMITTEE
_________________________________________SECTION 1______________________________________
The Board of Directors may appoint an Executive Committee which shall consist of not less than three (3) nor more than five
(5) Directors, one of whom shall be the President of the Local League.
_________________________________________SECTION 2______________________________________
The Executive Committee shall advise with and assist the Officers of the Local League in all matters concerning the interests
and the management of its affairs, and shall have such other powers as may be delegated to it by the Board, but in no event will the
Executive Committee have authority over the Board of Directors.
_________________________________________SECTION 3______________________________________
At any meeting of the Executive Committee, a majority of the total number of members then in office shall constitute a
quorum for the transaction of business, and the act of a majority present at any meeting at which there is a quorum shall be the act of
the Committee.
ARTICLE IX – OTHER COMMITTEES AND BOARD POSITIONS
_________________________________________SECTION 1______________________________________
Finance Committee: The Board of Directors may appoint a Finance Committee consisting of not less than three (3) nor
more than five (5) Directors. The Treasurer shall be an ex-officio member of the Committee. The Committee shall investigate
ways and means of financing the Local League including team sponsorships and submit recommendations.
It shall be responsible for taking up collections at games, if such collections are authorized by the Local League, and shall
turnover said collections to the Treasurer immediately after each game.
_________________________________________SECTION 2______________________________________
Playing Equipment Committee: The Board of Directors may appoint a Playing Equipment Committee which shall secure
bids on needed supplies and equipment and make recommendations for their purchase to the Board.
The Committee shall be responsible for the proper issuance of such supplies and equipment and for the repair, cleaning and
storage thereof at the close of the season. Keys to access the equipment storage room will only be authorized for the
President, Vice President and Equipment Manager. The Committee will be responsible to ensuring keys are returned to the
Committee at the end of each fiscal year.
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_________________________________________SECTION 3______________________________________
Managers Committee: The Board of Directors may appoint a Managers Committee consisting of three (3) Directors.
The Committee shall interview and investigate prospective managers and coaches, including those for the Minor League
teams and recommend acceptable candidates to the President, for appointment and subsequent approval by the Board of
Directors. It shall, at the request of the President or Board of Directors, investigate complaints concerning managers and
coaches and make a report thereof to the President or Board of Directors as the case may be.
_________________________________________SECTION 4______________________________________
Umpire Committee: The Board of Directors may appoint an Umpire Committee consisting of three (3) Directors and other
appointed Regular Members. The Local League President shall be chairman of any such Committee. The Committee shall
recruit, interview and recommend to the President for appointment a staff of umpires, including a UIC and replacements.
When appointed, the staff of umpires shall be under the personal direction of the Local League President, assisted by the UIC
who shall train, observe and schedule staff.
_________________________________________SECTION 5______________________________________
District Committee: The Board of Directors may appoint a District Committee consisting of the Local League President as
chairman and two (2) other Directors. The Committee shall assist the District Administrator in interleague district functions
including the selection of members of the District Administrator’s Advisory Committee and the selection of tournament sites
and area tournament directors.
_________________________________________SECTION 6______________________________________
Auditing Committee: The Board of Directors may appoint an Auditing Committee consisting of three (3) Directors. The
President, Treasurer or signatories of checks are not eligible. The Committee will review the Local League’s books and
records annually prior to the Annual Meeting and attach a statement of findings to the annual financial statement of the
President and Treasurer; or may, if directed by the Board of Directors or Membership, secure the services of a certified public
accountant to accomplish such a review.
ARTICLE X – AFFILIATION
_________________________________________SECTION 1______________________________________
Charter: The Local League shall annually apply for a charter from the Little League Baseball, Incorporated, and shall do all
the things necessary to obtain and maintain such charter. The Local League shall devote its entire energies to the activities authorized
by such charter and it shall not be affiliated with any other program or organization or operate any other program.
_________________________________________SECTION 2______________________________________
Rules and Regulations: The official playing rules and regulations as published by Little League Baseball, Incorporated,
Williamsport, Pennsylvania, shall be binding on this Local League.
_________________________________________SECTION 3______________________________________
Local Rules, Ground Rules and/or Bylaws: The local rules, ground rules and/or bylaws of this Local League shall be
adopted by the Board of Directors at a meeting to be held not less than one month previous to the first scheduled game of the season,
but shall in no way conflict with the Rules, Regulations and Policies of Little League Baseball, Incorporated, nor shall they conflict
with this Constitution. The local rules, ground rules and/or bylaws of this Local League shall expire at the end of each fiscal year, and
are not considered part of this Constitution. (See Article XI, Section 7 for fiscal year of this league.)
ARTICLE XI – FINANCIAL AND ACCOUNTING
_________________________________________SECTION 1______________________________________
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Authority: The Board of Directors shall decide all matter pertaining to the finances of the Local League and it shall place all
income including Auxiliary funds, in a common league treasury, directing the expenditure of funds in such manner as will give no
individual or team an advantage over those in competition with such individual or team.
_________________________________________SECTION 2______________________________________
Contribution: The Board shall not permit the contribution of funds or property to individual teams but shall solicit funds for
the common treasury of the Local League, thereby to discourage favoritism among teams and to endeavor to equalize the benefits of
the Local League.
_________________________________________SECTION 3______________________________________
Solicitations: The Board shall not permit the solicitation of funds in the name of Little League Baseball, Incorporated unless
all of the funds so raised be placed in the Local League treasury.
_________________________________________SECTION 4______________________________________
Disbursement of Funds: The Board shall not permit the disbursement of Local League funds for other than the conduct of
Little League activities in accordance with the rules, regulations, and policies of Little League Baseball, Incorporated. All
disbursements shall be made by check, or league credit or debit card. All checks shall be signed by the Local League Treasurer and an
additional officer or officers, or person or persons, as the Board of Directors shall determine.
_________________________________________SECTION 5______________________________________
Financial Transparency: No Board member authorized to disburse funds may be the spouse or family relative of the League
President or Treasurer, or have direct access to league funds without the written permission of the chairman of the league’s Audit
Committee. The use of a league credit or debit card is permitted, given that the card is returned to the League President, Treasurer, or
Chairman of the Audit Committee with receipt for all purchases made within three (3) days of the purchase date.
_________________________________________SECTION 6______________________________________
Compensation: No Director, Officer, or Member of the Local League shall receive, directly or indirectly any salary,
compensation, or emolument from the Local League for services rendered as Director, Officer or Member.
_________________________________________SECTION 7______________________________________
Deposits: All moneys received, including sponsorship and fundraising, shall be deposited to the credit of the Local League
in/at First Florida Integrity Bank.
_________________________________________SECTION 8______________________________________
Fiscal Year: The fiscal year of the Local League shall begin on October 1
st and shall end on September 30
th
. (Note – this
fiscal year was chosen to allow this Local League to qualify under the Little League Baseball, Incorporated, group Tax ID number).
_________________________________________SECTION 9______________________________________
Distribution of Property Upon Dissolution: Upon dissolution of the Local League and after all outstanding debts and
claims have been satisfied, the Members shall direct the remaining property of the Local League to another Federally Incorporated
entity which maintains the same objectives as set forth in Article II of this Constitution., which are or may be entitled to exemption
under Section 501-(c)-(3) of the Internal Revenue Code or any future corresponding provision.
Estates Softball Little League Page 11
ARTICLE XII – AMENDMENTS
This Constitution may be amended, repealed or altered in whole or in part by a majority vote at any duty organized meeting
of the Members provided notice of the proposed change is included in the notice of such meeting.
Draft of all proposed amendments shall be submitted to Little League Baseball, Incorporated, for approval before
implementation.
This Constitution was approved by the Little League Membership on _____________________________________________
President’s Name (Print) _____________Casey Nobles___________________________________________________________________
President’s Signature ______________________________________________ Date __________11/28/2023____________________
Little League ID No. _____131886______________________________________________________________________________
Federal ID No. (If available) _____________________________________________________________________________
State ID No. (If available) _______________________________________________________________________________
Estates Softball Little League Page 12